Reifschneider Collection Data Dictionary

Draft version, March 2006
Compiled by Molly Beisler

Reifschneider field name	Comments
Specimen Title	Scientific names Always use this format: Common name (Genus species - Family) Capitalize Genus and Family names DO NOT capitalize species name Example: Brown's Peony (Paeonia brownii - Ranunculaceae) There should not be nested parentheses with different possibilities. Check with Molly or Glee if they appear in a title - those entries will need to be fixed. All family names (the term after the hyphen in the format cited above) should end in: -ceae. If they appear otherwise, check with Molly or Glee. Anything labeled as an "outdated term" should be updated. A term used by Reifschneider that frequently needs to be fixed is "Compositae" (an outdated term). Any time "Compositae" appears, replace it with "Asteraceae". Compositae --> Asteraceae When the species name is not specified, Olga Reifschneider usually put in a generic "sp." If possible, try to identify the species. Notify Molly or Glee about these instances, and they will check with a botanist to verify the species. Common names Sometimes the common name for a plant will not be present. If you have a genus and species in the scientific name, check the USDA web site: http://plants.usda.gov/ to determine a common name. Searching by scientific name will take you to a display for the plant in question. There is typically a scientific name followed by a common name at the top of the page for a specific plant. EXAMPLE: Reifschneider gave this as the specimen title for a slide: Incorrect entry: Purple thistle (Cirsium sp. - Compositae (Asteraceae)) Compositae is outdated: delete and leave only "Asteraceae" The unspecified species name triggered a check with the consulting botanist. It turned out that this image was not, in fact, a purple thistle at all. Correct entry: Rose thistle (Cirsium andersonii - Asteraceae)
Photographer	Use: Reifschneider, Olga
Coverage	Record geographic area where the specimen was photographed, such as: "Reno (Nev.); Washoe County; Nevada" Format all coverage citations as above, including "City (St.); County; State". If Reifschneider did not indicate a location, use "Unknown".
Subject	Most records in the collection will use the following subjects, as most of the photographs were taken in the Lake Tahoe Region: Botany -- Tahoe, Lake, Region (Calif. and Nev.) -- Pictorial works Botany -- Nevada -- Pictorial works Plants -- Identification Use these default subjects if the coverage is "Unknown". If the "Coverage" cites a state other than Nevada as a location, use that state rather than "Nevada". Coverage: Donner Peak (Calif.); Placer County; California Subject: Botany -- Tahoe, Lake, Region (Calif. and Nev.) -- Pictorial works Botany -- California -- Pictorial works Plants -- Identification If the "Coverage" location is nowhere near Lake Tahoe, such as in Clark County, Nev. or in Arizona, omit the "Botany -- Tahoe, Lake, Region (Calif. and Nev.) -- Pictorial works" subject. Coverage: Valley of Fire (Nev.); Clark County; Nevada Subject: Botany -- Nevada -- Pictorial works Plants -- Identification
Description	Rarely used. Use only if Reifschneider noted anything unusual about an image.
Collection	Use: Reifschneider Collection
Electronic Publisher	Use: Special Collections, University of Nevada, Reno Library
Donor [suppressed from display]	Use: Olga Reifschneider
Date.Digital	Date when image was digitized. Enter dates in the form "YYYY-MM-DD". At a minimum, the year is required.
Identifier	Unique filename assigned to the images. Use the numbers that appear on the slides. All filenames begin with: NC528., which is followed by the number. NC528.256 NC528.21
Language [suppressed from display]	Use: eng
Relation	Citation from: Graf, M. (1999). Plants of the Tahoe Basin and/or URL linking to plant's record at http://plants.usda.gov/ *Leave BLANK if there is no information to record in the field.
Ordering and Permissions Information	Use: Not to be reproduced without permission. To purchase copies of images and/or obtain permission information, please see http://www.library.unr.edu/specoll/photos.html.
File Name	Use: Filename (from "Identifier" field) + file format suffix NC528.256.jpg
Format.Use [suppressed from display]	Use: "image/jpeg" for jpeg images.
Digitization Specifications	This field documents technical information on how the digital resource was created. For scanned images: include such information as scanner model, scan resolution, compression schemes, size/format of master file. "These images exist as archived TIFF images and one or more JPEG versions for general use. They were scanned at 2710 dpi, 24-bit from the original using an Nikon CoolScan V ED scanner, default color configuration."
Type	Use: "Image"
Contributing Institution	Use: "University of Nevada, Reno"
Audience	[Not currently used.]