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March 2009
Compiled by Kathryn Totton, Glee Willis, and Molly Beisler
| Field name | Comments |
| Title | Enter a title for the photograph. Sometimes this will be taken
from the caption, such as on a postcard.
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| Image ID | Enter the accession number and image number.
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| Photographer | Enter the name of the photographer in the form "Last Name, Firstname".
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| Image Date | Date original image was created. Enter dates in the form "YYYY-MM-DD".
At a minimum, the year is required. An approximate date is better than no date, so make an educated guess as to a date whenever possible. A circa date should be entered as: ca. 19XX (e.g., "ca. 1940") For more information on dates, see the Dates page.
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| Searchable Date [does not display to user] |
Enter dates in the form "YYYY-MM-DD".When a "circa" date has been used in the "Image Date" field, enter a 10-year range (5 years earlier and 5 years later) around your guessed date. For "ca. 1934" (in the Image Date field), enter "1929-1939" (no spaces between the dates and the dash). (CONTENTdm will translate that range into "1929; 1930; 1931 ... etc." so a user will find the image if they search for any of the included dates.) For more information on dates, see the Dates page.
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| Summary/Description | A description of the scene depicted in the image. If no caption, then create a description like this:
If there is a caption, then create a description like this:
The description should include:
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| Subject | Use LC subject headings based on those found in the online catalog.
Copying and pasting from the web display is the easiest way to transfer
the heading entry. [To find relevant subject headings, do a keyword
search in the Classic Catalog.
When you find a LC subject heading that fits or is close to what you
need, click on it to go to a browse list of subject headings.] Examples:
You may use the headings in the catalog as patterns to create new headings, but only after doing a keyword search to make certain there are no entries with variations on wording in the catalog. Example:
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| Location | Use controlled vocabulary already loaded for this fieldto record the
geographic locations (if known) for the photograph, such as:
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| Collection | Enter the collection name, as appropriate.
Leave field blank if the item did not come from an established archival collection.
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| Original Publisher | Enter the original publisher and publisher's location, if known.
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| Electronic Publisher | Use: Special Collections Department, University of Nevada, Reno Library |
| Electronic Publication Date | Date when image was digitized. Enter dates in the form "YYYY-MM-DD".
At a minimum, the year is required.
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| Ordering and Permissions Information | Use: Not to be reproduced without permission. To purchase copies
of images and/or obtain permission information, please see
http://www.library.unr.edu/specoll/photos.html.
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| Date Digital | Date image was either scanned or item was loaded. Enter dates in the form "YYYY-MM-DD". At a minimum, the year is required. |
| Related item(s) | Enter the related item, as appropriate. This will most likely
be a link to the finding aid for the collection from which a photograph
came.
If there is a collection specified in the "Collection" field, use the name and number of the archival collection with a link to the collection's finding aid. If there is no finding aid available, check the online catalog for a record; if there is a catalog record for the collection, use a link to the catalog record. (Do not put in a link to the catalog record if there is a finding aid available.)
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| Donor [suppressed from display] |
Enter the donor, as appropriate:
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| Format [suppressed from display] |
Use: "image/jpeg" for jpeg images. |
| Digitization Specifications | This field documents technical information on how the digital resource
was created.
For scanned images: include such information as scanner model, scan resolution, compression schemes, size/format of master file, for example:
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| File Name | Use: Filename (from "Identifier" field) + file format suffix
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| Contributor | Person(s) who contributed significantly to the creation of the image. Usually a translator, or someone who colorized a photograph. Or the surveyor of a map. In most cases, we will leave this field blank. |
| Resource Type | Use: "Image" |
| Source | The original source where something was published, such as the chapter of a book, or a newspaper article. In most cases, we will leave this field blank. |
| Language [suppressed from display] |
Use: eng |
| Contributing Institution | Use: "University of Nevada, Reno" |
| Audience | [Not currently used.] |
| Transcription | [Usually not used for photos.] |
| Re-Uses | This field will be used to track re-uses of this item for published works, etc. |
| Permissions | [This field is only used in special cases.] |