Compiled by Molly Beisler
|Academic Dept. or College
Campus Activity or Event
Nev/Calif Location or Event
Ordering and Permissions Information
|Campus photos field name||Comments|
|Photo Title||Brief descriptive phrase describing image. May be taken from a title
written on the photograph, if there is one. Date may be included.
Capitalize all proper nouns, especially building names or official event names.
Where an individual's name is the title of photograph (such as for a portrait), use the individual's name in full, with his/her professional title when such a title is know.
Aerial photos: Include date in the title field (just a year is fine)
||The next seven fields are classification terms that are used for
organization of campus photos and to enhance search and retrieval in the
**Terms are to be chosen from the controlled vocabulary list for each field.** If a new term is needed, notify Glee Willis. (All new terms must have a classification number, and a unique number must be assigned when a new term is to be used.)
|Nev/Calif Location or Event||Use this field for photographs of local events and places in the UNR campus vicinity: Reno/Sparks, the Sierra Nevada mountains, Lake Tahoe, the Balloon Races, the Nevada State Fair, ... etc.|
|People||Use this field for photographs that contain certain classes of
persons connected to the UNR campus: students, alumni, Presidents,
visitors to campus, ... etc.
Do NOT use this field for individual names. Personal names should go in the Subject field.
|Building Name||Use this field for photographs of UNR buildings, interior or
exterior shots. Certain interior spaces, such as Nightingale Hall or
Schulich Lecture Hall, have their own entries.
If the photograph is obviously focused on a specific building or campus location, include an entry for that building/location along with the general subject entry for aerial photographs (in the "Campus scenes" field):
|Campus Scene||Use this field for areas of the UNR campus that are not
necessarily buildings: Orr Ditch, Manzanita Lake, the Quad, the Honor
Court, ... etc.
If the photo is obviously taken from a specific direction, use one of the specific subject entries:
If the image is taken from the northeast, northwest, southeast, or southwest, use your judgement in determining which perspective would be of most interest to the viewer. (DO NOT use more that one direction.)
If the photo is taken from directly above campus, use the general subject entry:
If the photograph is obviously focused on a specific building or campus location, include an entry for that building/location (in the "Building name" field) along with the general subject entry:
|Academic Dept. or College||Use this field for photographs that reflect activities or events for specific deparments or colleges on campus: a chemistry class (Dept. of Chemistry), dance auditions (Dept of Music and Dance), an awards ceremony for a specific dept, a professor giving a lecture ... etc.|
|Campus Activity or Event||Use this field for recurring events on campus: Homecoming, Mackay Week, Commencement ... etc.; or student activities: sports teams, political rallies, dorm life ... etc.|
|Campus Office/Entity/Program||Use this field for official entities or programs on or connected to the UNR campus. (Do not use this field for academic departments and programs.)|
|Subject||Terms in this field are taken from the Library of Congress Subject
Headings list. (The easiest way to find these is to find an instance
where a subject is used in the UNR Library's online catalog; if it has
been used there, it is the proper form for a heading.) Subdivisions should follow the main term, separated by a
Names used in the subject field should be in the form "Last name, First name." Again, check the UNR Library's online catalog for the name, and, if found in the catalog, use that form of the name (is the middle initial included? is the full name or a common nickname used?). If dates are included as part of a name, include them (they are sometimes used as part of a name to distinguish between different individuals with the same name).
|Description||Describes in detail the content of the photograph. Include (if
relevant and/or known):
Also include any other information a searcher might need to find an image through a keyword search or to understand the context of the image: Is there a view of Peavine Mountain? Was a photograph taken from the future site of Getchell Library? Does a building no longer exist? What location was a photograph taken from?
|Identifier||Enter the accession number and image number.
[displays to user]
|Date when the photograph was taken. Use as exact a date as is
possible, including the month and day, if known.
For older images, if the exact date is not known but you can make a pretty good guess for the date, use a "circa" date, e.g. "ca. 1934" or "ca. 1890."
An approximate date is better than no date, so make an educated guess as to a date whenever possible.
A circa date should be entered as: ca. 19XX (e.g., "ca. 1940")
For more information on dates, see the Dates page.
[does not display to user]
|Enter the searchable date in the form "YYYY".
When a "circa" date has been used in the "Image Date" field, enter a 10-year range (5 years earlier and 5 years later) around your guessed date. For "ca. 1934" (in the Image Date field), enter "1929-1939" (no spaces between the dates and the dash).
(CONTENTdm will translate that range into "1929; 1930; 1931; ... etc." so a user will find the image if they search for any of the included dates.)
For more information on dates, see the Dates page.
|Photographer||Photographer's name, if known.|
|Electronic Publisher||Campus entity responsible for creation of digital image:
|Contributors||Usually will not be used with photographs.
When it might be used: This could be used if there was colorizing or digital enhancement of an image done by someone other than the photographer.
|Resource type||Use: "Image" for all digitized or digital images.|
|Format||Use: "image/tiff" for tiff images.|
|Digitization Specifications||This field documents technical information on how the digital resource
For scanned images: include such information as scanner model, scan resolution, compression schemes, size/format of master file.
For born-digital images: include type of camera and resolution of images
|Source||Usually will not be used with photographs in this collection.
When it might be used: Use this field to cite any other resource from which the digital resource was derived, either in whole or in part. For example, if your image was originally published somewhere else, such as in The Nevada Sagebrush or in Artemisia.
|Language||For English, use "eng".
Only use if there is text in the image or a caption. Contact Glee if other language codes are needed.
|Relation||Note here if the image is part of a formally named or numbered group
This will be used primarily for University Archives images.
|Coverage||Record geographic areas
covered by the photograph, separated by a semicolon. For all UNR photos,
use: "Reno (Nev.); Washoe County; Nevada"
If the photo is of another location, contact Glee for assistance with selecting the appropriate coverage term(s).
|Ordering and Permissions Information||Use:
Not to be reproduced without permission. For permissions information,
please see http://knowledgecenter.unr.edu/materials/specoll/photos.aspx#order
To obtain copies of images, please use the shopping cart function (see "add to shopping cart" link on menu bar, above).
|Date Digital||Date when image was digitized. Enter dates in the form "MM-DD-YYYY". At a minimum, the year is required.|
|Contributing Institution||Use: "University of Nevada, Reno"|
|Client||Primarily for Theresa Danna-Douglas' use. Others may use it, as needed.|
Last updated June 1, 2012