Compiled by Molly Beisler
| Campus photos field name | Comments | |
| Photo Title | Brief descriptive phrase describing image. May be taken from a title
written on the photograph, if there is one. Date may be included. Capitalize all proper nouns, especially building names or official event names.
Where an individual's name is the title of photograph (such as for a portrait), use the individual's name in full, with his/her professional title when such a title is know.
Aerial photos: Include date in the title field (just a year is fine)
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| Classification Terms |
The next seven fields are classification terms that are used for
organization of campus photos and to enhance search and retrieval in the
web interface.
**Terms are to be chosen from the controlled vocabulary list for each field.** If a new term is needed, notify Glee Willis. (All new terms must have a classification number, and a unique number must be assigned when a new term is to be used.) |
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| Nev/Calif Location or Event | Use this field for photographs of local events and places in the UNR campus vicinity: Reno/Sparks, the Sierra Nevada mountains, Lake Tahoe, the Balloon Races, the Nevada State Fair, ... etc. | |
| People | Use this field for photographs that contain certain classes of
persons connected to the UNR campus: students, alumni, Presidents,
visitors to campus, ... etc. Do NOT use this field for individual names. Personal names should go in the Subject field. |
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| Building Name | Use this field for photographs of UNR buildings, interior or
exterior shots. Certain interior spaces, such as Nightingale Hall or
Schulich Lecture Hall, have their own entries. Aerial photos: If the photograph is obviously focused on a specific building or campus location, include an entry for that building/location along with the general subject entry for aerial photographs (in the "Campus scenes" field):
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| Campus Scene | Use this field for areas of the UNR campus that are not
necessarily buildings: Orr Ditch, Manzanita Lake, the Quad, the Honor
Court, ... etc. Aerial photos: If the photo is obviously taken from a specific direction, use one of the specific subject entries:
If the image is taken from the northeast, northwest, southeast, or southwest, use your judgement in determining which perspective would be of most interest to the viewer. (DO NOT use more that one direction.) If the photo is taken from directly above campus, use the general subject entry:
If the photograph is obviously focused on a specific building or campus location, include an entry for that building/location (in the "Building name" field) along with the general subject entry:
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| Academic Dept. or College | Use this field for photographs that reflect activities or events for specific deparments or colleges on campus: a chemistry class (Dept. of Chemistry), dance auditions (Dept of Music and Dance), an awards ceremony for a specific dept, a professor giving a lecture ... etc. | |
| Campus Activity or Event | Use this field for recurring events on campus: Homecoming, Mackay Week, Commencement ... etc.; or student activities: sports teams, political rallies, dorm life ... etc. | |
| Campus Office/Entity/Program | Use this field for official entities or programs on or connected to the UNR campus. (Do not use this field for academic departments and programs.) | |
| Subject | Terms in this field are taken from the Library of Congress Subject
Headings list. (The easiest way to find these is to find an instance
where a subject is used in the UNR Library's online catalog; if it has
been used there, it is the proper form for a heading.) Subdivisions should follow the main term, separated by a
"space-hyphen-hyphen-space".
Names used in the subject field should be in the form "Last name, First name." Again, check the UNR Library's online catalog for the name, and, if found in the catalog, use that form of the name (is the middle initial included? is the full name or a common nickname used?). If dates are included as part of a name, include them (they are sometimes used as part of a name to distinguish between different individuals with the same name).
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| Description | Describes in detail the content of the photograph. Include (if
relevant and/or known):
Also include any other information a searcher might need to find an image through a keyword search or to understand the context of the image: Is there a view of Peavine Mountain? Was a photograph taken from the future site of Getchell Library? Does a building no longer exist? What location was a photograph taken from?
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| Identifier | Unique filename assigned to the photographs. Two schema are used:
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| Image Date [displays to user] |
Date when the photograph was taken. Use as exact a date as is
possible, including the month and day, if known.
Enter dates in standard U.S. format, e.g. "January 5, 1991" or "January 1991". For older images, if the exact date is not know but you can make a pretty good guess for the date, use a "circa" date, e.g. "ca. 1934" or "ca. 1890." If you cannot make a relatively good guess, you may leave the field blank (but you should try to guess a date). |
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| Searchable Date [does not display to user] |
Enter dates in the form "YYYY-MM-DD"When a "circa" date has been used in the "Image Date" field, enter a 10-year range (5 years earlier and 5 years later) around your guessed date. For "ca. 1934" (in the Image Date field), enter "1929-1939" (no spaces between the dates and the dash). (CONTENTdm will translate that range into "1929 1930 1931 ... etc." so a user will find the image if they search for any of the included dates.)
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| Photographer | Photographer's name, if known. | |
| Electronic Publisher | Campus entity responsible for creation of digital image:
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| Contributors | Usually will not be used with photographs.
When it might be used: This could be used if there was colorizing or digital enhancement of an image done by someone other than the photographer. |
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| Resource type | Use: "Image" for all digitized or digital images. | |
| Format | Use: "image/jpeg" for jpeg images. | |
| Digitization Specifications | This field documents technical information on how the digital resource
was created.
For scanned images: include such information as scanner model, scan resolution, compression schemes, size/format of master file.
For born-digital images: include type of camera and resolution of images
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| Source | Usually will not be used with photographs in this collection. When it might be used: Use this field to cite any other resource from which the digital resource was derived, either in whole or in part. For example, if your image was originally published somewhere else, such as in The Nevada Sagebrush or in Artemisia.
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| Language | For English, use "eng". Only use if there is text in the image or a caption. Contact Glee if other language codes are needed. |
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| Relation | Note here if the image is part of a formally named or numbered group
of images.
This will be used primarily for University Archives images. |
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| Coverage | Record geographic areas
covered by the photograph, separated by a semicolon. For all UNR photos,
use: "Reno (Nev.); Washoe County; Nevada" If the photo is of another location, contact Glee for assistance with selecting the appropriate coverage term(s). |
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| Ordering and Permissions Information | Enter contact information for the office that produced or owns the
photograph. Include at least a phone number or a URL.
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| Date Digital | Date when image was digitized. Enter dates in the form "YYYY-MM-DD". At a minimum, the year is required. | |
| Contributing Institution | Use: "University of Nevada, Reno" | |
| Client | Primarily for Theresa Danna-Douglas' use. Others may use it, as needed. | |
Last updated 12 April 2006